7 Things Your IT Disaster Recovery Plan Should Cover
You're working on a big project for your business. You were up all night thinking about it and planning so you grabbed a coffee on your way to work. Suddenly, in your half-asleep stupor, you dump it all over the computer and lose the progress that you made. If you had a disaster recovery plan you wouldn't have to worry too much about it because you have backups. If not, well you lost hours of work.
Data isn't the only disaster you will be faced with in a business, there is also the matter of natural disasters such as tornados, and fires. For all cases, you need a disaster recovery plan.
1) Business Analysis
This is the process of evaluating any potential threat to your business. This can be financial, personal, legal, and even public opinion. It covers the exact impact that these factors will have, and the method that you should follow to fix it. There are a few templates you can find online to fill out. They will have a basic overview of how your analysis should look.
2) Keep Everything Updated
You want to make sure your data is always up to date. Having irrelevant information can cost you and not be helpful for the issue at hand. It's a good idea to use management applications to remind you of updates.
In terms of consistency, you should update at least once every quarter. If you have to store client's information on a regular basis or, just if you're just a worry wart, you can update more often. Maybe monthly or biweekly if it will make you feel better. Regardless of what you do, make sure you make a habit of it.
3) Take Responsibility
You should never assume that someone is going to always be there to take care of things for you. At the end of the day, you could be just as responsible as anyone else with data loss. Remember our coffee mishap example from the beginning?
Rather it is accidental or unavoidable, things happen and your data storage habits can make or break you in times of crisis.
Your IT disaster recovery plan should always include making backups upon backups of your important documents. Make sure your team and even your clients are doing the same.
4) Appoint a Team for Recovery
You should always have a special team of employees that know their stuff when it comes to information technology, operations, and human resources, who can help employees with back up, and get remote workers up and going.
They should have a list of contact information for important personnel and be given all the outside help that they need so they can work effectively from the inside and go straight to you when there is an issue. The more heads the better in this case
During the creation of your BIA, you will need to know where your priorities lie. It's hard to keep up with everything and if you try to pour your recovery efforts into data that has no prevalence it takes away from the stuff that needs more attention to protect.
Separate these things and list them from the most important to the least. This will make sure you put all of your efforts into your business's key agenda.
6) Make Use of the Cloud
The cloud is the most cost-effective way to save data securely. It's a wonder why so many companies are turning towards its charm.
It'a good for when you need to save large groups of data and make it accessible to a wide range of employees. It shouldn't be your only source for data storage, but it is the most reliable, and there are quite a few services available for you to chose from.
It can even help you in the event of a payroll mishap. If the worst happens and you lose data you still have to be able to pay invoices and payroll as you recover.
By using a cloud-based accounting system and a great third-party payroll provider you can help ensure financial continuity. If you add business interruption coverage you can get help covering some of the costs that it will take to bounce back. As you can see, the cloud can do a lot for your business
Losing your data isn't the only disaster that your company needs to be prepared for. Natural disasters are always something that is hard to plan for simply because they can pop up at any time. Your company has to be ready in the event of a tornado or a fire.
7) Identify Evacuation Routes
You should come up with a disaster plan and go over it with all of your employees. You need to determine evacuation routes or places where your employees can find shelter when the unfortunate happens.
Make sure these places are marked and placed where they can be seen by everyone. Go through drills every once in a while like you did as a student in school. It might seem silly, but it will help your team be prepared and calm in an emergency.
What is Your Disaster Recovery Plan?
If you don't have a disaster recovery plan in order, you can lose days or weeks worth of work due to not having backups of your data. Corruption can happen at any time, make sure you're saving to flash drives, and to the cloud. All of your employees should know what to do at the event in the event of a data breach or worse, a natural disaster.
If you aren't too good at maintenance, it might be time for you to hire a third-party vendor to handle all of your IT needs. Contact us today so you can stick to doing what you do best, running your business. Let us handle the rest!