In today’s world, just about everyone has a cell phone. For businesses, that means employees have a powerful tool at their disposal—one that is also a potential avenue for distraction or abuse. Developing a bring your own device (BYOD) policy is critical to facilitating a more mobile workforce while ensuring that your team members are using their devices to maximize productivity.
With this in mind, there are four key factors to consider as you begin developing a BYOD policy for your business.
Which Mobile Devices Are Allowed?
The phrase “mobile device” has become an umbrella term that a variety of electronics may fall under. Mobile devices may include cell phones, tablets, laptops, smart watches, handheld gaming consoles, portable music players, and digital cameras.
When you develop a BYOD plan, the natural place to start is by clarifying what’s allowed and what isn’t. That way, you don’t have to worry about policy loopholes being exploited later on. Do you want employees to only be able to use smartphones during business hours? Make sure the policy explicitly states which devices are allowed and which devices have to stay at home.
Mobile Security Policies
Once you’ve established what devices are allowed, the next step is ensuring that the mobile devices your team uses won’t leave your business’s network vulnerable to security breaches. Mobile security measures can be as simple as requiring that employees use passwords and lock screens to protect the devices they bring.
You can even require that they install security software that proactively monitors devices for threats. Because using mobile devices at work is a privilege, not a right, a BYOD security policy is critical to protecting your business’s data and network.
Since employees still retain ownership over their devices, you need to determine where your responsibilities for these devices begin and end. Your BYOD policy needs to outline what level of support your IT team is willing to offer for employee-owned devices.
How far are you willing to go to ensure that an employee’s device is able to connect to your network? Will you provide temporary devices in the event that an employee’s primary device is being repaired or replaced? By clarifying your duties beforehand, you can save a lot of trouble and miscommunication in the long run.
Which Apps Are Allowed?
Beyond establishing which devices are allowed, you also need to outline which applications are permitted during business hours. If using social media isn’t a part of the job, you may want to consider whether you want employees using social media at work.
Beyond apps that present potential distractions, apps can also create potential security vulnerabilities on devices with sensitive company data. Being mindful of which apps your employees are using at work is the first step to ensuring that they have the tools to focus on the task at hand while protecting your company’s data.
Want to learn more about how a managed service provider (MSP) like Be Structured can work with your organization to develop a BYOD policy? Contact our experts to get started today.